PST i.e. Personal Storage Table is the name, flashes in front of your eyes when you heard about Outlook. PST files are there from years and myriad numbers of MS Outlook users are using it, even now. Most of the organizations don’t subsist without PST files. But, it is a wise decision, if you stop using PST in your organization. Even though this Outlook data file is handy, simple and useful, it has some downside. So, let’s look at the top reasons to avoid using PST file.
1. Poor backup practice
PST files reside on local drives. So, organization’s admin doesn’t pay much attention to back them up. And, it ends up users in losing their data if any disasters happen due to lack of suitable backup.
2. Risk of PST file on shared network
You can’t place your PST file on a network. PST file in a network is not yet supported by Microsoft Office. If you do then, be ready to face PST file corruption.
3. PST has an effect on message lifecycle rule
Most of the organizations follow the rule that a message should be wiped if it is old enough and the company no longer needs it. But, if the business is using PST then it affects this policy. As a copy of deleted email still resides on PST it violates the rule.
4. Privacy concern
Each business on this planet has its own sensitive, confidential data. They don’t want any outsiders to access it in any way. But, PST files have a major effect on this data privacy concern. When PST is stored on removable devices or laptops then chances are there that intruders may misuse those devices and steal the business info. If the device itself is lost then information is easily leaked.
5. PST files are prone to corruption
This is the major problem lies with PST. PST files are highly prone to corruption. Earlier, PST file size has some limitations and corruption used to happen only if file crosses its limit. But, these days Office has no limitations on file size. Maximum allowed PST file size is 20 GB, but the probability of PST corruption is at peak. That too in organizations, usage of PST file by more than one user at a time is common. So, corruption is not far away.
6. Cost ineffective
Since corruptions are high, you need to get an optimum solution for fixing PST issues. We also know that PST needs local storage, thus more demand for drives. Also, if any issues crop up then admin need to discover PST files across the organization. Sometimes, users need the admin to recover data from a corrupted PST file. In both cases, the cost is not a stable thing, as it needs extra administrative work, and sometimes additional capital for data recovery.
7. No Network Access
PST files are to be stored locally (on the hard disk). You can’t access them over a network, so it’s lagging in accessibility. Also, this factor increases more space on your host drive.
8. Only Outlook can work on it
You can work on your PST file via Outlook and not in any other ways. Even Smartphones that are linked with Exchange mailboxes via ActiveSync fail to open PST. Outlook Web App is no more different from this situation.